The AEF has a bold vision for the future and we’re looking for a key team member to help us get there.

Reporting to the AEF Executive Director, the Foundation Administrator is responsible for the efficient functioning of the AEF office, and provides administrative support to the Executive Director. This position will keep comprehensive organizational records, manage incoming and outgoing communications and facilitate key internal and external stakeholder relationships. The Foundation Administrator will also provide key support for the Foundation’s fund development efforts.
This is a part-time (21 hours/week) contract position; the contractor will be responsible for all deductions, withholdings or contributions which may be required by law.

* Serve as primary point of contact for the Foundation, handling phone calls, emails, mail, etc.
* Maintain records of the Foundation’s activities, donations, funding commitments, and the record of recipients and the disbursement of awards and grants
* Provide administrative support for the Executive Director
* Liaise with the AEF Bookkeeper regarding the Foundation’s financial records
* Coordinate meetings and event logistics
* Serve as Secretary for AEF Board, producing meeting agendas and minutes
* Prepare and distribute donation receipts and thankyou letters
* Coordinate fundraising mail-outs and email campaigns
* Coordinate monthly recognition calls to major donors
* Conduct research on potential funding sources
* Assist with the writing and submission of funding applications
* Maintain the Foundation’s website
* Coordinate the production of communications materials

* Post-secondary education (minimum of 2-year diploma or equivalent), supplemented with coursework in office/business administration
* 2-4 years of office administration experience supporting senior management
* Fundraising experience is considered an asset
* Sound working knowledge of Microsoft Office applications, including Office 365
* Experience with donor management database
* Experience with website maintenance using WordPress
* Broad knowledge of office equipment
* Strong knowledge of confidentiality protocols and privacy requirements
* Strong organizational and time management skills
* High attention to detail and accuracy
* Excellent communication skills: both verbal and written
* Shows a strong commitment and focus to delivering exceptional and professional customer service
* Ability to work under pressure and meet tight deadlines
* Ability to prioritize work and multi-task
* Proven ability to effectively work independently and in a team setting
* Strong ability to build professional and productive relationships with colleagues, clients and stakeholders
* Able to self-motivate in the absence of deadlines or set work assignments
* Ability to plan and coordinate events

This position is available immediately, and will remain available until a suitable candidate is found.
We thank all who apply. However, only those candidates selected for an interview will be contacted.

Please send résumé and cover letter by mail to:
APEGA Education Foundation
2200 Scotia Centre
700 – 2 Street SW
Calgary, AB T2P 2W1
ATTN: Executive Director

Or by email to